Tutorial comments are entered in the Portal under the ‘Contacts’ tab on the left hand side of the screen.
Contact the Campus Dean if you require assistance with how to enter tutorial comments.
Head Students
Head Students
Head Students are appointed at both campuses and are selected on the basis of their leadership ability and character. Potential head students are nominated by the Vice Principals, Campus Manager’s and current head students and are appointed by the Principals in consultation with the Executive Vice President as vacancies arise.
The number of head students varies according to the size of the student population on each campus. Head students are given specific portfolios and are accountable to a College staff member (depending on portfolio) and ultimately to the Principal. Once appointed, Head students remain in their role for the duration of their studies.
The role of head students is to fulfil a leadership role in the College for general operations and to be the first point of contact for students to address pastoral issues (including issues such as finances, time management, relationships with other College students). Portfolios include: small group co-ordination, Chapel, children ministry rosters, events, Men and Women ministries, international students, trainer/lecturer hospitality, library, pastoral care, married couples, venue co-ordination and College yearbook. The Head Students receive training from staff members for their respective roles.
Students’ issues are discussed in the weekly Head Students Meeting before reference to the College authorities.
Financial
Financial Planning
The College is committed to equipping students to develop sound financial management as part of their leadership development. This is taught in the Certificate IV in Ministry course. Further financial planning support is provided via the pastoral care network and Hillsong College Finance Department can also provide additional advice on request.
In regards to College fees, the College provides students with the option of using payment plans that are tailored to meet the students’ specific circumstances and which allow regular instalments. These are created by the College Finance Department and are introduced in the enrolment process. During the period of enrolment, those who are experiencing difficulty in their financial commitments to the College are identified by the College Finance Department and administration staff.
Financial Standards
- There is proper documentation of the contractual and financial relationship between the students and the College. The College makes copies of this documentation available to the student.
- The College refund policy allows for return of monies for any agreed services not delivered including instances where the College defaults.
- The College protects fee-paying students from financial distress and exploitation
Student Records
Student records and management
Details of Student Record System
Comprehensive student files are maintained by the Registrar for all students during their time at College. Files are comprised of forms relating to the student’s participation at College (e.g. application form, pastoral reference, records of interviews and academic transcripts).
Student files are stored in both hard copy and computerised form.
Computer Files are stored on the CollegeWorx Student Portal database and relevant documents uploaded there. These are backed-up regularly by the Technology Services Department:
- Each night, weekly and monthly
- Offsite monthly (on the network server at the other campus)
- Hard copy files are stored on location at Hillsong College Head office and non-current student files are archived at the College’s archive storage facility.
Student’s Rights & Treatment
Students’ Rights and Treatment
The College is committed to protecting the rights and treatment of students. The College policy relating to managing students is outlined in the Staff Code of Conduct. All faculty and support staff are required to treat all students fairly, consistently and without discrimination.
Students are expected to adhere to the certain behavioural standards as outlined in the Student Handbook. In cases where standards are contravened, the Disciplinary Policies apply to ensure consistency and fairness in the carrying out of discipline. Students are also given opportunity to voice their complaints and concerns according to the Complaints and Appeals Policy.
Students are informed of relevant policies, rights and responsibilities through the College Prospectus, the Application Acceptance Pack and the Student Handbook. Students are kept aware of updates on these policies through the orientation programs, the Head Students and student information sheets.
Moving with the Buildings
Hills Campus
The Hub
Remember at all times there are many people working within the building, so your consideration of these people will be appreciated. To contain noise levels within the building please adhere to the following:
Offices – students are not permitted in office areas unless they have an appointment or are engaged in practical ministry.
Convention Centre
Students are permitted in the Basement, lecture rooms or in the Library. To access particular areas of the Convention Centre, please follow these directions;
The Basement – use the outside stairs on the right hand side of the Children’s area. Refer to Map, Level One, Area A.
Library & Lecture Rooms: Continue reading “Moving with the Buildings”
Work Health and Safety
Section 6: Work Health and Safety
The leaders of Hillsong Church and College attempt at all times to provide a safe working environment for staff and students. There is still the need for the staff and students to be aware of their surroundings and generally take care when on the premises. Copies of the Work Health & Safety Act are available for review through the General Manager. Work Health and Safety areas are Incident Reports, Fire Alarms, and Fire Drills, Evacuating the Building, Lifting, Computers, and Outreaches.
Some moving of furniture will be required as a part of the day-to-day operation of the College. Chair trolleys are provided to assist with the removal of chairs.
Smoking
Smoking of any substances is not permitted including vaping.
Incident/Injury
If an accident occurs on the College premises, the appropriate medical attention must be sought immediately. If needed, the number for the State Emergency Services (police, fire dept. or ambulance) is 000. Once the situation has been dealt with, an Incident Report form must be completed and given to the Principal.
Hazard Identification
If staff become aware of a potential hazard to the safety of staff or students, they should report it via the Hazard Report form.
Evacuation
Both campuses have a fire alarm system that is tested throughout the year. If under any circumstances the fire alarms are activated, students must leave the building through the main exits or fire doors. Exit signs are illuminated. Assemble in the designated Safe Area (Hills Campus Shopping Centre car park; City Campus car park across the road from the Campus). Refer the maps (Appendix 1) for exits. Twice a year students will be instructed in the evacuation procedures during mandatory fire drills.
Staff Code of Conduct
Code of Conduct
All staff members, trainers, lecturers, tutors and contracted workers are required to be familiar with and abide by the Code of Conduct as follows. Any breach will result in disciplinary action by the College leadership (Refer Corporate Policies: Redressing breaches).
1. College Mission
Staff members are required to help realise the vision of Hillsong Church and HC to ‘reach and influence the world by building a large Bible based church;’ and to work towards the mission objective of Hillsong Church and HC to ‘reach and influence the world by changing mindsets and empowering people to lead and impact every sphere of life.’
Staff members are required to model and communicate the philosophy of HC and faithfully represent Hillsong Church and the College and its leadership in all dealings both within and outside Church and College life.
2. Professional/Academic Activities
General
Staff members are required to sign a Staff or Trainer/Lecturer contract. Continue reading “Staff Code of Conduct”
Guest Trainers & Lecturers
Guest Trainers and Lecturers
Guest trainers and lecturers should be selected and invited for their individual expertise and the unique contribution they bring to the training of students where this cannot be provided by current faculty resources. Prior approval must be granted by the relevant stream co-ordinators in accordance with budget requirements. If the person has any national or international status, this can only be at the approval of the Executive Vice President.
Guests are remumerated according to standard adjunct trainer and lecturer pay rates. Faculty or subject co-ordinators should prepare trainers files if these trainers are regular guest trainers (even annually), the normal process for payment applies.
Guests who teach in our vocational programs are required to hold the minimum Enterprise Presenter Skill Set.
Staff & Trainer Files
Staff and Trainer Files
In order to ensure, monitor and maintain the appropriateness of staff and trainers, staffing files are kept for all full and part-time trainers and all adjunct trainers.
These files are initially compiled at the appointment / induction of new staff and trainers, and are updated on an annual basis.
Trainer files are particularly important as they enable us to ensure and demonstrate the appropriateness of the College trainer team. Thus, the trainer file needs to include the following: Continue reading “Staff & Trainer Files”