Transfers to and From Other Providers
The transfer of international students to and from HC is regulated by ESOS legislation and its corresponding National Code. The College’s policy on this issue falls under two headings:
Transfers to HC from Other Providers
The College will not actively recruit international students from other providers during their first six months of study. The College will not knowingly enrol an international student from another registered training provider prior to the student completing the first six months in their principal course of study with that provider. The only time the College will do this is if:
- The current provider issues an official letter of release
- The provider ceases to operate, loses its registration, or is under some government sanction.
- A government sponsor believes it is in the student’s best interest, and has communicated this in writing.
In cases where an international student who has been studying elsewhere in Australia applies for enrolment, the Admissions officer will check on PRISMS if student has completed six months in principal course.
Continue reading “Transfers with other Providers”
Student records and management
Details of Student Record System
Comprehensive student files are maintained by the Registrar for all students during their time at College. Files are comprised of forms relating to the student’s participation at College (e.g. application form, pastoral reference, records of interviews and academic transcripts).
Student files are stored as both hard copies and in computerised form.
Computer Files are stored on an Access database that lists all personal data, academic results and enrolments. These are backed-up regularly by the Technology Services Department:
- Each night, weekly and monthly
- Offsite monthly (on the network server at the other campus)
Missed Class Forms
When a class has not been recorded in attendance a Missed Class Form will be generated for each class missed on the Student’s Portal. Each form will need to be submitted online ticking the relevant field of Incorrect Attendance Recorded or Explained Absence and the evidence attached. Continue reading “Student Records”
Clarity of Contracts
The College provides complete disclosure of the conditions of contracts entered into with the students upon entrance into Courses. This is provided via the College Prospectus, Acceptance Pack and Student Handbook when students are accepted by the College. Also clear details of course costs, standards of conduct, and program requirements are stated in the College prospectus prior to acceptance and enrolment. This includes financial and ministry related obligations such as weekend ministry, small group involvement, and other College involvement.