Credit Transfer & Reprinting of Documents

Reprints of Certificates & Transcripts

Those students who require a reprint of their certificates and/or transcripts after graduation will be charged a $20 fee for each award that is reprinted. (eg a graduated Diploma student who requires new copies of their Cert IV & Diploma will be charged $40). All certificates, transcripts and Statement’s of Attainment can be obtained by contacting the Registrar’s office.

Advanced Standing: Credit Transfer and Recognition of Prior Learning (RPL)

Policy

Hillsong International Leadership College is committed to the recognition of students’ prior learning in courses for skills and knowledge already held by students whether gained by previous study, work experience or life experience.

Credit Transfer and Recognition of Prior Learning (RPL) are alternate pathways to a qualification. Credit Transfer is achieved through formal learning pathways that are the same or equivalent to the current pathway being undertaken and RPL defines the recognition of learning that has taken place outside the formal education system.

Applicants who consider that they already possess the knowledge and skills intended to be developed through the learning outcomes in any course are able to apply for either Credit Transfer or RPL. In order to receive credit in HC courses, students must supply sufficient evidence. Credit is based on one of or a combination of the following pieces of evidence:

Credit Transfer

There are two different types of evidence students can provide for a Credit Transfer Application:

Type 1: in order to qualify for a whole award, students must provide a Qualification or Statement of Attainment from another Australian college (Registered Training Organisation – RTO) in the same qualification – this is known as mutual recognition and has no charge attached.

Type 2: in order to get Credit Transfer for one or more subject(s), students must provide official transcripts of their previous studies accompanied by detailed subject outlines including a description of assessment methods.

RPL Kit application

Upon application for RPL, an RPL Kit will be provided to students. It is a portfolio of appropriate evidence detailing life and work experience mapped to the subject that students will need to complete in detail and submit. Students are to apply for the appropriate RPL Kit specific to the subject(s) they seek to RPL.

Recognition will be granted provided that the student is able to provide sufficient documented evidence and the content and level of skill parallels that are offered by College courses. Successful applicants will receive full credit for the relevant subjects.

Credit Transfer Procedure

Students interested in applying for a Credit Transfer may start the process after acceptance into college.

Submissions for Credit Transfer will be accepted from enrolment week at the start of a semester through to the 30^th of April (for subjects related to Semester 1) or 15^th September (for subjects related to Semester 2) of an academic year.

Because of the time required to examine the evidence, there is an application fee attached. Students are encouraged to ensure that their evidence is as complete as possible in order to minimise time and assessment costs. The turnaround time for a Credit Transfer application from submission of form, evidence and payment is approximately 14 days.

It is important to note that you may apply for any number of subjects under the Credit Transfer application fee of $175 AUD. However, once an application is submitted, additional subjects cannot be considered under that application. You will need to submit a new application if you find there are other subjects you wish to have considered. We, therefore, recommend that you look at all the subjects we offer in a particular award before submitting a Credit Transfer application. You can find this at http://hillsong.com/college/courses.

In order to apply for Credit Transfer, students submit the completed Credit Transfer Application form (available over the student portal) with all evidence attached to the College office. Students are required to participate in all classes until they receive written confirmation that the Credit Transfer application has been approved. Once approved, the subject will be removed from the student’s timetable.
On reception of the application form with all evidence submitted with payment, the Registrar’s office will transfer the file to the appropriately qualified assessor according to the AQF requirements. The student may be required to present or further explain additional documentation and evidence. In this instance, the student is required to attend an interview with the assessor.
Final approval for Credit Transfer is given by the Registrar and relevant faculty on substantiation of satisfactory evidence. ‘CT’ grades are entered into a database and the documents are added to the student’s file. The relevant subject(s) are removed from the student’s timetable.
Application for review of credit granted – A student who is dissatisfied with the decision concerning credit may appeal the decision using the Assessment Appeals process.
NB. Students who are granted Credit Transfer for certain subjects may consider the following options:

Option 1: opt to replace with other subjects or reduce their study load. If students chose to replace the credited subjects, relevant fees will apply. Students can only choose a replacement subject within the same award they are enrolled into (e.g., Certificate IV, Diploma, or Advanced Diploma).

Option 2: opt to volunteer for deeper involvement in church life in their area of allocated practicum or an area to which they wish to contribute their skills and expertise. Students will need to get in touch with the Practicum Coordinator via email to collegepracticum@hillsong.com.

Information regarding overseas students for whom Credit Transfer shortens the length of their course:

if the course credit is granted before the students visa is granted, the Registrar will ensure that the actual net course duration (as reduced by course credit) is indicated in the confirmation of enrolment issued for that student for that course,

if the course credit is granted after the students’ visa is granted, the Registrar will ensure that the change of course duration is reported via PRISMS under section 19 of the ESOS Act.

RPL Procedure

Students interested in applying for an RPL may start the process after acceptance into college.

Submissions for RPL’s will be accepted from enrolment week at the start of a semester through to the 30^th of April (for subjects related to Semester 1) or 15^th September (for subjects related to Semester 2) of an academic year.

Because of the time required to assess a student’s learning, there is an application fee attached. Students are encouraged to ensure that their evidence is as complete as possible in order to minimise time and assessment costs. The turnaround time for an RPL from submission of evidence and payment is approximately 14 days.

It is important to note that you may apply for any number of subjects under the RPL application fee of $175 AUD. However, once an application is submitted, additional subjects cannot be considered under that application. You will need to submit a new application if you find there are other subjects you wish to have considered. We, therefore, recommend that you look at all the subjects we offer in a particular award before submitting an RPL application. You can find this at http://hillsong.com/college/courses.

In order to apply for an RPL, students submit the completed RPL Application form (available over the Student Portal) to the College office. Students are required to participate in all classes until they receive written confirmation that the RPL application has been approved. Once approved, the subject will be removed from the student’s timetable.
On reception of the application form submitted with payment, the Registrar’s office will send the student the relevant RPL Kits. These RPL Kits detail the subject elements for which the student will need to provide evidence to assess the RPL. It is up to the applicant to ensure that they have provided sufficient evidence mapped to the subject elements.
Once the completed RPL Kit is returned to the Registrar’s office, the evidence is transferred to and examined by the appropriately qualified assessor according to the AQF requirements. The student may be required to present or further explain additional documentation and evidence. In this instance, the student is required to attend an interview with the assessor.
Final approval for RPL is given by the Registrar and relevant faculty on substantiation of satisfactory evidence. ‘RPL’ grades are entered into a database and all evidence for achieving competencies is filed in the student’s file. The relevant subject(s) are removed from the student’s timetable.
If the student decides not to pursue the RPL process at any time, they must inform the College Registrar via email to collegeregistrar@hillsong.com. The College Registrar must ensure that section 5 of the relevant RPL Evidence form is completed by the student and returned to the student’s file.
Application for review of credit granted – A student who is dissatisfied with the decision concerning credit may appeal the decision using the Assessment Appeals process.
NB. Students who are granted RPL for certain subjects may consider the following options:

Option 1: opt to replace with other subjects or reduce their study load. If students chose to replace the RPL’d subjects, relevant fees will apply. Students can only choose a replacement subject within the same award they are enrolled in (e.g., Certificate IV, Diploma, or Advanced Diploma).

Information regarding overseas students for whom RPL shortens the length of their course:

if the course credit is granted before the student’s visa is granted, the Registrar will ensure that the actual net course duration (as reduced by course credit) is indicated in the confirmation of enrolment issued for that student for that course,

if the course credit is granted after the student’s visa is granted, the Registrar will ensure that the change of course duration is reported via PRISMS under section 19 of the ESOS Act

This policy applies only to VET students. Details for HE students is available via the Alphacrucis College website.